COVID-19 FAQs for Youth Program Students, Parents and School Districts

Updated as of April 24, 2020, 5:00pm

We’ve posted information on this page to help parents, students and School Districts. We understand that you may have questions around how COVID-19 is affecting your training, apprenticeship, employment, staff or other issues. The situation is shifting daily, and we are working to adjust with it while continue to provide service to all of our clients. If you can’t find your answer here, please contact youth@itabc.ca with your questions or concerns and we will respond shortly.


FAQs for ITA Youth Programs based on current school closures in BC

What will happen to the Discover grant applications that were submitted recently which were planned to occur between April to June?

  • ITA will ensure the funding is still available for districts so that when school re-opens, the events can resume.
  • If districts would like to offer a virtual/online/homeschool version of a Discover event, please submit an application, and we would be happy to accommodate that request.

Are districts able to submit applications for Discover events for next school year starting in September?

  • Yes, districts can submit applications and begin planning for next school year. Requests will receive pre-approval to enable planning. Please discuss grant payment timing with the Youth team as funds can be paid prior to school resuming if teachers would like to purchase resources in preparation.

Will online events applied for between now and June count against my district’s allotment for funding for next school year?

  • No, ITA Youth will provide additional funding for online delivered Discover programs for the remainder of this school year and will not be counted as part of your funding for next year. Districts will continue to be able to apply for 3 events to a total of up to $15k for Discover events between September 2020 – March 2021.


What will happen to students who are attending a Trades Sampler at a post-secondary school?

  • While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments. Please connect with your post-secondary liaison and discuss your student’s status or schedule changes.
  • At the discretion of the training provider, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level.
  • All funding that is due to be paid by ITA Youth for Trades Sampler registrations will continue to be paid based on our current registration process.

What about students who are scheduled to begin a Trades Sampler between now and June?

  • Please check with the post-secondary liaison to determine class schedules.
  • Post-secondary institutions are transitioning to alternative delivery options where possible for upcoming programs affected by school closures. As trades samplers are have significant hands-on component built into the program, it may not be possible to provide an alternative program for all students. Please check with the post-secondary liaison to determine class schedules.

Will school districts be required to submit exit forms for students who have started programs but won’t finish them due to the school closure?

  • Yes, once it has been confirmed that the program will not resume, and the students will have finished the program based on when it left off. Please submit exit forms for those students because this will allow us to close the student’s training record in our data system.https://youth.itabc.ca/wp-content/uploads/2016/09/explore-trade-skills-300×132.png

Will the summer Tech-Ed Workshop for the Explore Trades Skills program scheduled for July 13-17 be cancelled?

  • At this time, we’re still accepting applications for registration, and we will continue to re-evaluate based on the advice from the provincial health department. We will inform all districts and those who have registered for the workshop if plans change.

Will Explore Trades Skills programs be available online for those students who are currently in the program?

  • That is a school district’s decision to determine if that is possible. If ITA can provide support to facilitate that, please let us know.

Will school districts be required to submit exit forms for students who have started programs but won’t finish them due to the school closure?

  • Yes, once it has been confirmed that the program will not resume, and the students will have finished the program based on when it left off, schools are required to submit exit forms for those students to allow us to close the student’s training record in our data system.

Will school districts be able to claim funding from the ITA for students who retake this class next school year?

  • We are planning for this to be possible however ITA won’t be able to confirm the funding until closer to the end of this school year.

What should students do if they are currently in a program at a post-secondary program and the college/university is closed?

  • District staff should contact their students who are attending programs off-site as per their own district policies.
  • While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments. Please connect with your post-secondary liaison and discuss your student’s status or schedule changes.
  • To address the unique circumstances, the trades training system has agreed to consider the following adaptations to the program completion and assessment requirements from March 17, 2020 through until June 30, 2020:
    • Where feasible, online delivery should be utilized to deliver trades training programs.
    • At the discretion of the Designated Training Provider; School District, Private Facility or Post-Secondary Institution, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level. No standard level exam (SLE) is required. School districts who have designation status will be requested to discuss their plans with the ITA Youth team so we can assist with completion requirements and provide assistance as needed.
    • Programs that resume classes before the end of the school year will not be required to reach 100% completion before ending the program. School Districts and Training Providers should aim to achieve the most amount of training possible above 70% completion given the circumstances. Gaps in student’s knowledge should be identified and options should be provided to the student for them to learn the competencies which are incomplete.
    • Students in progressive trades such as Automotive Service Technician and Professional Cook Level 1 are not required to write and pass the Certificate of Qualification exam prior to registering into the 2nd level of the program. Students may proceed through to the next level and will not need to write the level 1 exam.
    • Students may choose to write the CofQ exam once exams are resumed if they wish to receive their certification. Please note that the Level 1 CofQ is not required for students to achieve their Red Seal. Students are still able to continue through their apprenticeship and achieve their Red Seal without having completed the Level 1 CofQ.
    • Practical assessments for ITA Youth Trades programs are not required.

What if foundation or training courses ended and have missing competencies the students did not learn? How will those be addressed?

  • School districts and training providers should work with the students to identify which competencies were not completed. Those can be referenced using the program outlines which are found here: https://www.itabc.ca/discover-apprenticeship-programs/search-programs
  • Students should be aware of which competencies they have not completed and should work with their employer to learn and perform the tasks before proceeding to the next level of training

What will happen to students who were scheduled to begin a program between now and June?

  • Registrations for the February intake have been completed, and schools will be paid the start payments for those students registered.
  • Stay in contact with the post-secondary school to determine if the program may begin later.
  • ITA is working on contingency plans with training providers to make up for paused/cancelled programs. More information will be shared as it becomes available.

I have students attending different post-secondary institutions and they are handling the situation differently, why is that?

  • Each post-secondary institution is making decisions and communicating to students based on their own policies and procedures which may differ between institutions.
  • In many cases the communication about programs is often being handled by the instructor and there will be variances even within some institutions to the way classes are to continue, be suspended or cancelled. Please be patient through this time of rapid change and maintain open lines of communication with the institutions that you work with.

The post-secondary institution has transitioned classes to online learning however some school district students require learning supports because they are on an Individual Education Plan (IEP). Online learning is not a viable option for this student so will they be able to retake the program and will that be funded by ITA?

  • Yes, students who are not able to partake in online delivered programs because of limitations to internet/computer access or learning differences are able to retake the program when space becomes available. School districts will receive ITA funding for those registrations however the district must make an application via email (youth@itabc.ca ) for each student indicating the reason(s).

The Train in Trades class that was paused is being rescheduled and it will now finish later than the original completion date, is there anything that school districts need to do?

  • Yes, please email youth@itabc.ca and inform us of the new anticipated end date. We need to change the date in our data system to keep the students active. This date can be changed again if there are further delays.

We have Hairstylist students who will not be able to complete their 300 hours of work-based practicum, what should we do?

  • Hairstylists students are still required to complete the practicum of 300 hours once they can resume services based on provincial health guidelines. Program extensions will be made to allow for extra time to complete the requirements. Please contact the youth team directly to make plans for specific classes.

If the post-secondary has cancelled the class, is the school district able to continue delivery if they can maintain the health officer’s guidelines for social distancing?

  • Possibly, please contact the youth team directly to discuss options youth@itabc.ca

Are the program application forms still due by April?

  • Please submit the forms when you have them completed, but the deadline has been extended until June 30, 2020. We understand that it will be difficult for districts to provide detailed numbers due to uncertainty with class availability at the post-secondary schools so please provide the most accurate information as possible.

Is the May intake going to open for registration?

  • Yes, we plan to open registration as per usual. More information will be sent to districts as we get closer to the date.

Can youth apprentices continue to work during school closures?

  • School districts will assess and determine if it is safe for their students to remain on work placements and apprenticeships during the school closure. Coordinating with the employer is also encouraged.

What should schools do if district staff are not able to perform site visits of work places?


Can hours still be submitted to ITA during this time?

  • Yes, ITA is maintaining operation, and hours can be submitted as per the usual process. For assistance, please contact customerservice@itabc.ca or youth@itabc.ca.
  • Employers are also able to submit hours online via Direct Access. A video tutorial is available at: https://youtu.be/yjkUIamXmU4
  • Please be reminded that students who are working hours that are not being submitted regularly can be submitted all at once later. Students will not lose hours they’ve worked because of the school closure.

Are school districts still able to register youth apprentices?

  • Yes, Dual Credit Management System will continue to accept registrations. Our Youth team is working remotely but is still able to provide full support to school districts
  • Verifications, SOA, and exemption applications may take longer than usual.

What will happen to Youth Work in Trades funding for next year?

  • Next year’s funding will be communicated to schools before the end of April, so districts can plan and hire staffing for next school year.

Will the Work in Trades quarterly webinar continue during the school closure?

  • Yes, at this time, we are planning to have the webinar later in the spring.

Will my students still receive the Youth Work in Trades Award?

  • Yes, those students who were captured in the recent spring payment cycle will receive their cheques as per the usual process. Districts will be mailed the cheques from the Ministry of Education.
  • The distribution of the cheques will be up to the school district to determine how best to get them to the students following the advice of the Provincial Health Officer. Large gatherings for award ceremonies may not be possible in the next few months.
  • Any students who were missed in this round of cheques, or for those who were not able to provide their SIN, will be carried forward to the next round of cheques in the fall.
  • We will continue to evaluate the potential impacts to students delayed due to school and workplace closures and determine if extensions are needed.

Is the Youth Trades Capital Equipment Grant final report still due by March 30, 2020?

  • No, the deadline has been extended to June 30, 2020.

Will the ITA take back any funding that has been provided  for classes that have started but have been paused or cancelled?

  • No, the funding that has been paid to School Districts will not be reimbursed to the ITA

How can the Youth team be contacted if districts have questions?

  • For general school district and student inquiries, please send your questions and forms to youth@itabc.ca.
  • Urgent phone messages can be left at: 778-327-5919. We will respond as promptly as possible.
  • For other ongoing discussions with Youth team members, please use email as the primary contact: