COVID-19 FAQs for Youth Program Students, Parents and School Districts

Updated as of March 18, 2020, 5:00pm

We’ve posted information on this page to help parents, students and School Districts. We understand that you may have questions around how COVID-19 is affecting your training, apprenticeship, employment, staff or other issues. The situation is shifting daily, and we are working to adjust with it while continue to provide service to all of our clients. If you can’t find your answer here, please contact youth@itabc.ca with your questions or concerns and we will respond shortly.


COVID-19 FAQs for Students and Parents

Q: What will happen to students who are attending a Trades Sampler at a post-secondary school?
o While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments. Please connect with your high school career educator and/or your Trades Sampler teacher at the post-secondary school for further direction.

o At the discretion of the training provider, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level.


Q: What about students who are scheduled to begin a Trades Sampler between now and June?
o Please check with your high school career educator at your school district to determine if students will be attending post-secondary classes.

o Post-secondary institutions are transitioning to alternative delivery options where possible for upcoming programs affected by school closures. As trades samplers are have significant hands-on component built into the program, it may not be possible to provide an alternative program for all students. Please check with the career educator at your school district.


Q: Will Explore Trades Skills programs be available online for those students who are currently in the program?
o This is a school district decision to determine if that is possible. Please wait to hear from your school district for further direction.


Q: What should students do if they are currently in a program at a post-secondary program and the college/university is closed?

o Students should contact their school district career educator to discuss further options. Situations will vary across B.C. based on the location, type of program, and how far along the program was when it was paused.

o While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments.

o Where feasible, online delivery may be utilized to deliver trades training programs.

o At the discretion of the training provider, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level. No standard level exam (SLE) is required.


Q: What will happen to students who were scheduled to begin a program between now and June?
o Stay in contact with the school district career educator and monitor the post-secondary school websites to determine if the program may begin later.


Q: Can youth apprentices continue to work during school closures?
o School districts will assess and determine if it is safe for their students to remain on work placements and apprenticeships during the school closure.


Q: Can hours still be submitted to ITA during this time?
o Yes, ITA is maintaining operation, and hours can be submitted as per the usual process. For assistance, please contact customerservice@itabc.ca or youth@itabc.ca.

o Employers are also able to submit hours online via Direct Access. A video tutorial is available at: https://youtu.be/yjkUIamXmU4.

o Please be reminded that students who are working hours that are not being submitted regularly can be submitted all at once later. Students will not lose hours they’ve worked because of the school closure.


Q: Are school districts still able to register youth apprentices?
o Yes, Dual Credit Management System will continue to accept registrations and our Youth team is working remotely but is still able to provide full support to school districts.

o Verifications, SOA, and exemption applications may take longer than usual.


Q: Will students still receive the Youth Work in Trades Award?
o Yes, those students who were captured in the recent spring payment cycle will receive their cheques as per the usual process. Districts will be mailed the cheques from the Ministry of Education.

o The distribution of the cheques will be up to the school district to determine how best to get them to the students following the advice of the Provincial Health Officer. Large gatherings for award ceremonies may not be possible in the next few months.

o Any students who were missed in this round of cheques, or for those who were not able to provide their SIN, will be carried forward to the next round of cheques in the fall.


Q: How can the Youth department be contacted if we have questions?
o For general enquiries, please send your questions to youth@itabc.ca.

o Urgent phone messages can be left at: 778.327.5919. We will respond as promptly as possible.


COVID-19 FAQs for School Districts

What will happen to the Discover grant applications that were submitted recently which were planned to occur between April to June?
o ITA will ensure the funding is still available for districts so that when school re-opens, the events can resume.

o If districts would like to offer a virtual/online/homeschool version of a Discover event, please submit an application, and we would be happy to accommodate that request.


Are districts able to submit applications for Discover events for next school year starting in September?
o Yes, districts can submit applications and begin planning for next school year. Requests will receive preapproval to enable planning. Please discuss grant payment timing with the Youth team as funds can be paid prior to school resuming if teachers would like to purchase resources in preparation.


What will happen to students who are attending a Trades Sampler at a post-secondary school?
o While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments. Please connect with your post-secondary liaison and discuss your student’s status or schedule changes.

o At the discretion of the training provider, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level.

o All funding that is due to be paid by ITA Youth for Trades Sampler registrations will continue to be paid based on our current registration process.


What about students who are scheduled to begin a Trades Sampler between now and June?
o Please check with the post-secondary liaison to determine class schedules.

o Post-secondary institutions are transitioning to alternative delivery options where possible for upcoming programs affected by school closures. As trades samplers are have significant hands-on component built into the program, it may not be possible to provide an alternative program for all students. Please check with the post-secondary liaison to determine class schedules.


Will school districts be required to submit exit forms for students who have started programs but won’t finish them due to the school closure?
o Yes, once it has been confirmed that the program will not resume, and the students will have finished the program based on when it left off. Please submit exit forms for those students because this will allow us to close the student’s training record in our data system.


Will the summer Tech-Ed Workshop for the Explore Trades Skills program scheduled for July 13-17 be cancelled?
o At this time, we’re still accepting applications for registration, and we will continue to re-evaluate based on the advice from the provincial health department. We will inform all districts and those who have registered for the workshop if plans change.


Will Explore Trades Skills programs be available online for those students who are currently in the program?
o That is a school district’s decision to determine if that is possible. If ITA can provide support to facilitate that, please let us know.


Will school districts be required to submit exit forms for students who have started programs but won’t finish them due to the school closure?
o Yes, once it has been confirmed that the program will not resume, and the students will have finished the program based on when it left off, schools are required to submit exit forms for those students to allow us to close the student’s training record in our data system.


What should students do if they are currently in a program at a post-secondary program and the college/university is closed?
o District staff should contact their students who are attending programs off-site as per their own district policies.

o While some post-secondary institutions suspended and/or postponed their trades programs, a number of institutions are planning to transition to alternative and online delivery models where possible and will update affected students on these changes. Institutions are also working on grading out students in mid-stream through alternative program completion assessments. Please connect with your post-secondary liaison and discuss your student’s status or schedule changes.


To address the unique circumstances, the trades training system has agreed to consider the following adaptations to the program completion and assessment requirements from March 17, 2020 until further notice:
o Where feasible, online delivery should be utilized to deliver trades training programs.

o At the discretion of the training provider, students who have completed 70% of the course work and attained a class mark of 70% or higher can be considered as substantively complete for the level. No standard level exam (SLE) is required.


What will happen to students who were scheduled to begin a program between now and June?
o Registrations for the February intake have been completed, and schools will be paid the start payments for those students registered.

o Stay in contact with the post-secondary school to determine if the program may begin later.

o ITA is working on contingency plans with training providers to make up for paused/cancelled programs. More information will be shared as it becomes available.


Are the program application forms still due by April?
o No. Please submit the forms when you have them completed, but the deadline has been extended until June 30, 2020.


Is the May intake going to open for registration?
o Yes, we plan to open registration as per usual. More information will be sent to districts as we get closer to the date.


Can youth apprentices continue to work during school closures?
o School districts will assess and determine if it is safe for their students to remain on work placements and apprenticeships during the school closure. Coordinating with the employer is also encouraged.


Can hours still be submitted to ITA during this time?
o Yes, ITA is maintaining operation, and hours can be submitted as per the usual process. For assistance, please contact customerservice@itabc.ca or youth@itabc.ca.

o Employers are also able to submit hours online via Direct Access. A video tutorial is available at: https://youtu.be/yjkUIamXmU4

o Please be reminded that students who are working hours that are not being submitted regularly can be submitted all at once later. Students will not lose hours they’ve worked because of the school closure.


Are school districts still able to register youth apprentices? o Yes, Dual Credit Management System will continue to accept registrations. Our Youth team is working remotely but is still able to provide full support to school districts

o Verifications, SOA, and exemption applications may take longer than usual.


What will happen to Youth Work in Trades funding for next year?
o Next year’s funding will be communicated to schools before the end of April, so districts can plan and hire staffing for next school year.


Will the Work in Trades quarterly webinar continue during the school closure?
o Yes, at this time, we are planning to have the webinar later in the spring.


Will my students still receive the Youth Work in Trades Award?
o Yes, those students who were captured in the recent spring payment cycle will receive their cheques as per the usual process. Districts will be mailed the cheques from the Ministry of Education.

o The distribution of the cheques will be up to the school district to determine how best to get them to the students following the advice of the Provincial Health Officer. Large gatherings for award ceremonies may not be possible in the next few months.

o Any students who were missed in this round of cheques, or for those who were not able to provide their SIN, will be carried forward to the next round of cheques in the fall.


Is the Youth Trades Capital Equipment Grant final report still due by March 30, 2020?
o No, the deadline has been extended to June 30, 2020.


How can the Youth team be contacted if districts have questions?
o For general school district and student inquiries, please send your questions and forms to youth@itabc.ca.

o Urgent phone messages can be left at: 778-327-5919. We will respond as promptly as possible.

o For other ongoing discussions with Youth team members, please use email as the primary contact:
▪ Program Lead: Lisa Ayton layton@itabc.ca
▪ Program Lead: Maureen Phung mphung@itabc.ca
▪ Program Manager: Jason Leber jleber@itabc.ca